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McGavick Conference Center Policies & Procedures

Damage Deposits, Percent Down & Cancellation/Change of Date

Damage Deposit Amounts

  Full Ballroom + Atrium Full Ballroom ½ Ballroom & Atrium Only ¼ Ballroom
Alcohol $750 $600 $300 $150
No Alcohol $500 $400 $200

$100

Damage Deposit Details

  • 100% of Damage deposit is due at time of signing rental contract
  • No damage deposits will be required for clients contracting only the Classroom and Boardroom
  • Refunds are contingent upon the condition of the building following your event.
  • Renters forfeit all deposits if a disturbance of the peace is determined.
  • If any additional building access time is needed within 72 hours of the event, fees may be assessed against the damage deposit and any remaining balance will be invoiced to the client.
  • Payment methods accepted are: Visa/Mastercard, Cash, Check or Money Order.

Percent Down

  • 25% of rental subtotal and damage deposit due at time of signing rental contract
  • Remaining 75% of rental subtotal must be paid in full at least thirty (30) days prior to the event.
  • Fees not paid by the due date are subject to a $25 late fee per business day.
  • Booking made less than 30 days prior must pay all fees in full at time of booking.
  • Payment methods accepted are: Visa/Mastercard, Cash, Check or Money Order.

Cancellation/Change of Date Policy and Fees

In the unfortunate situation that an event cancels, the renter agrees and understands that the facility has been turned down to other prospective renters. For this reason, the below cancellation fee schedule applies.

  • Cancellations made 180 or more days before the reservation date will be charged a $500 cancellation fee or the deposit paid at time of contract signing, whichever is less.
  • Cancellations made between 90 and 180 days before the reservation date will be charged 50% of the contracted charges. All deposits paid will be forfeited.
  • Cancellations made 90 days or less of the reservation date will be charged 100% of the contracted charges and will forfeit all deposits.
  • Any changes of dates made within ninety-one (91) days or more of your rental date will be charged a $150 fee.
  • Changes of event dates made within ninety (90) days or less of your event date will be charged a $500 fee and based on availability.