Our goal as administrators and instructors is to assist students in every way possible toward the successful completion of their technical training. Suggestions for instructors that may assist in preventing problems or following the discipline process are:
- Have clearly written, up-to-date classroom policies and procedures. All new students should receive a copy and a copy should be kept posted in the classroom. Have the new student sign a copy of the policies and procedures, acknowledging that he/she has read and understands them.
- Act on problems when they first appear. Make the student aware that a problem exists, in behavior. Recommend a plan for improvement and document your conversations or actions. Allow a reasonable time for improvement.
- Be fair, consistent and objective. Apply the standards consistently and equitably.
- Follow up to ensure the student is making progress toward successful resolution of the problem. Provide encouragement and support. Let that student know his/her success is your goal.
Sometimes situations do arise when it becomes necessary to withdraw a student from his or her program. In some cases this may be disciplinary in nature, as when the student is insubordinate or willfully violates college/program policy. In most cases the student is provided an opportunity to improve through a process which is progressive in nature.
Through this process the instructors must first identify the problem, clearly communicate to the student what the problem is, make recommendations for corrective actions, and explain the consequences should the student fail to improve. The instructor has the responsibility to make the student aware of resources that may be available that may aid the student in corrective action. The intent is to provide the student with every means to succeed.
Discipline is a process by which a student is notified that his/her behavior violates program/college rules of conduct. In less serious situations the student is provided an opportunity to correct the behavior. More serious or repeated misconduct may lead to withdrawal from the program. The instructor has the responsibility to make students aware of program/college rules of conduct. The intent is to assist the student in conducting him/herself in a manner appropriate to both the learning and the work environment.
- A verbal warning (documented with Memorandum for Record) is appropriate for minor violations or infractions. A simple comment or warning from the instructor that conduct is inappropriate or not in line with the program/college expectations will usually result in the desired change in behavior with no further action necessary.
To initiate further disciplinary proceedings:
- Infractions of college rules may be referred by any college staff member to the appropriate dean or designee.
- A student alleged to have violated a provision of this chapter shall be notified to meet with the dean or designee for possible disciplinary action.
- After a careful review of the circumstances surrounding the alleged misconduct, the dean or designee may take any of the following actions:
- Terminate the proceeding;
- Dismiss the case after whatever counseling and advice the dean or designee deems appropriate;
- Impose appropriate disciplinary action (reprimand, probation, suspension, expulsion), subject to student’s right of appeal.
Possible disciplinary sanctions are:
Disciplinary Warning means oral notice of violation of college rules.
- Reprimand means formal action after censuring a student for violation of college rules or failure to satisfy the college's expectations regarding conduct. Reprimands are made in writing to the student by the disciplinary official. A reprimand indicates to the student that continuation or repetition of the specific conduct involved or other misconduct will result in one or more serious disciplinary actions described below.
- Disciplinary Probation means formal action placing conditions upon the student's continued attendance because of his or her violation of college rules or failure to satisfy the college's expectations regarding conduct. The disciplinary official placing the student on probation will specify, in writing, the period of probation and the conditions, such as limiting the student's participation in extra-curricular activities. Disciplinary probation warns the student that any further misconduct will automatically raise the question of dismissal from the college. Disciplinary probation may be for a specific term or for an indefinite period which may extend to graduation or other termination of the student's enrollment in the college.
- Suspension means temporary dismissal from the college and temporary termination of student status for violation of college rules or for failure to meet college standards of conduct.
- Expulsion means dismissal from the college and termination of student status for violation of college rules or for failure to meet the college standards of conduct for an indefinite period of time or permanently.
- The student will be notified in writing of the determination made by the dean or designee.
- If after consideration of the alleged misconduct, the recommendation of the dean or designee is for disciplinary action, the student may:
- Accept the disciplinary action, or
- File, within fifteen (15) calendar days following receipt of the notification of disciplinary action, a written request for a formal hearing pursuant to the provisions of WAC 495C-120-160. If the request is not filed within the prescribed time, the right to do so is waived and the disciplinary action becomes final.
(Please note that with the exception of summary suspension, the student may have the right to remain in class pending the outcome of a formal hearing.)
Summary suspension means temporary dismissal from the college and temporary termination of a student’s status for a period of time not to exceed ten (10) instructional days unless extended as provided in WAC 495C-120 which occurs prior to invocation of the formal hearing procedures specified in these rules due to a necessity to take immediate disciplinary action, where a student presents an imminent danger to the college property, or to himself or herself, or other students or persons in college facilities on or off campus, or to the educational process of the college.
If any college staff member has cause to believe that a student presents an imminent danger to him/herself or other persons on college facilities or to the educational process of the college, then the staff member shall have authority to immediately remove the student from the college premises. The college staff member shall notify, as soon as possible, the Vice President for Student Services or designee, who may initiate summary suspension until such time as the college staff is satisfied the student's dangerous nature has ceased. The duration of summary suspension shall not exceed ten (10) instructional days except that the Vice President for Student Services or designee may continue summary suspension beyond ten (10) instructional days in circumstances where the student continues to present an imminent danger to people, facilities, or the educational process pending the disciplinary proceedings provided for in this code.
- If the Vice President for Student Services or designee desires to exercise the authority to summarily suspend a student, the Vice President or designee will cause the student to be notified of the summary suspension.
- A formal hearing, pursuant to the provisions of WAC 495C-120-160 will be scheduled and held as quickly as feasible provided the hearing shall be conducted by a designee who has not participated in making the decision to impose the summary suspension.
A student has the right to notice and hearing prior to the suspension or expulsion (withdrawal) from a program for unsatisfactory progress or discipline. A student may remain in school pending decision of the hearing officer (unless the student is placed on summary suspension). A student should request a hearing if they believe:
- the charges are not true; or
- the staff did not follow college rules and regulations; or
- the due process or rights of the student have been deprived; or
- the disciplinary action is unreasonable.
A student should make a written request for a hearing to the Vice President for Student Services.
The outcome of any disciplinary hearing may be appealed. Notice of an appeal should be made in writing and addressed to the president of the college within fifteen (15) calendar days of receiving the formal notification of the hearing outcome.
Sample Hearing Agenda
Time and location of hearing
Clover Park Technical College, 4500 Steilacoom Blvd. SW, Lakewood, WA 98499, Graphics
Conference Room, Building 19. Date, Time
HEARING OFFICER: Name
- The hearing officer opens the hearing by explaining the hearing process and ground rules and by answering any procedural questions. The hearing officer is in charge at the hearing and controls the proceedings.
- The college representative will present an opening statement. The charges will be defined and a statement as to what he/she intends to prove will be given.
- The student will present an opening statement. A brief statement will be given to explain grounds for what is being contested. The student is granted the privilege of reserving until later the presentation of an opening statement.
- The college representative presents evidence in the form of exhibits, statements or testimony that substantiates the charges. The student has the privilege to cross-examine witnesses and evidence presented.
- The college rests its case.
- The student presents his/her case. The college representative has the privilege to cross- examine witnesses and evidence presented.
- The student rests his/her case.
- Summations are made:
- by the college representative
- by the student
- The Hearing Officer will review evidence and arguments. The Hearing Officer will present a written finding as to the facts, his/her conclusion and the disposition to be made. The Hearing Officer reserves the right to render an oral decision at the conclusion of the hearing.
- The student shall have the right to appeal that decision to the President of Clover Park Technical College.
Contact instructional program assistants or the Student Services Office x5582 for Unsatisfactory Progress Forms, Progressive Discipline Forms, Student Hearing Brochures, and Preparing Staff For Student Discipline and Hearing Brochures.