Removals and uses of College property off-site must comply with the following
Prior approval: Before removing College-owned equipment or property of any significant value from a College facility, an employee or student must obtain prior written approval from a College administrator designated by the Vice President of Finance, usually through an authorization for temporary check-out of equipment form signed by both the remover and the administrator. The removal and/or equipment use must comply with this Policy & Procedure, a requirement which the form should document. The approval may be for use for a specified time period or at a specified location, and may be conditioned on the user’s demonstrated knowledge of how to properly operate the equipment.
Restrictions on use: The employee or student who removes the equipment or other property must assure that it is:
used in compliance with the state Ethics Law (RCW Chap. 42.52, http://apps.leg.wa.gov/RCW/default.aspx?cite=42.52) and applicable College rules and policies and procedures, including those on Information and Communication Resources Acceptable Use (Chap. 3 Sec. 9) and Inventory (Chap. 3 Sec. 10);
used only by the authorized employee or student and only for legitimate college work or business;
used according to the applicable instructions and/or operations manual;
reasonably safeguarded from loss or damage; and
not used for private financial gain.
Liability: The College may require proof of insurance coverage, or a deposit or other security, to try to protect against loss. The employee or student who removes the equipment or other property (1) must return it for inventory control when so requested and (2) may be disciplined and/or required to pay for any repair or replacement which is due to his/her negligence or misuse.