CARES Act Reporting

November 6, 2020

A cross-campus task force was formed in order to recommend the best uses of this funding and has been meeting since March to determine the best use of these funds.

Just under $3.6 million in funding requests were approved by the CRRSAA taskforce comprised of Michelle Barre, Lisa Beach, Kimberly Bills, Celva Boon, Cristeen Crouchet, Marshall Collins, Stacey Cullen, Nicholas Darling, Pearl DeSure, Linda Felch, Diane Follett, Pamela Jeter, and Christopher Saucedo.

Here is an abbreviated summary of approved expenditures:

• $100,000 – Approved for staff and faculty training
• $350,000 – Pandemic impact stipend for employees
• $1.1M – Program/department equipment, software, tools
• $1.55M – College-wide support including…
  • $422,000 – Air quality improvements in 7 buildings
  • $500,000 – Virtual software access for all programs
  • $422,000 – Firewall
  • $190,000 – Tech solutions to support virtual business (ie. Softdocs, shared drive space, customer support ticketing system)
  • $16,000 – Employee access to CPTC’s fitness suite in FY 2022
• $400,000 – Contract positions (to provide support for COVID-impacted work)
• $100,000 – For additional program PPE requests

Quarterly Reports

• HEERF Quarterly Report June 2020
• HEERF Quarterly Report September 2020
• HEERF Quarterly Report December 2020
• HEERF Quarterly Report March 2021
• HEERF Quarterly Report June 2021
• HEERF Quarterly Report September 2021
• HEERF Quarterly Report December 2021

• Document

  HEERF Quarterly Report 3.31.22 (pdf)
• HEERF Quarterly Report June 2022
• HEERF Quarterly Report September 2022
• HEERF Quarterly Report December 2022

August 4: The following email was sent to students

Hello CPTC Students,

If you haven’t applied for financial aid yet and will be attending during the 2020-2021 school year, it is not too late! Please visit www.studentaid.gov today to submit your FAFSA (Free Application for Federal Student Aid). The WASFA (Washington Application for State Financial Aid) can be submitted by visiting www.readysetgrad.wa.gov. The priority deadline for summer funding was May 29. If you are submitting your file after that date, you will experience a delay in your funds being disbursed.

Do you need help completing a FAFSA or WASFA?  Our MDC Educational Opportunity Center (EOC) Advisor is still here to help you.  They are able to connect with you individually to deliver supportive services using one of the following methods:

• Zoom (Video Chat)
• Remind 101
• iPhone (Video Chat
• Text Messaging, or Phone Call)  253-320-1901
• Email sstevens@mdc-hope.org

You may contact the EOC by completing this contact form and requesting to schedule a chat with an advisor today using one of the above methods.

CARES Act funding supports students affected by the campus disruptions caused by the coronavirus. It provides financial assistance for things such as:

• Rental assistance
• Utility assistance
• Required books
• Tool kits
• Technology needs
• Transportation
• Childcare costs
• Food
• Medical
• Other expenses related to the COVID-19 outbreak

For the Summer Quarter, all enrolled and eligible students can apply for additional funding through the CARES Act application which will be reopened on August 3rd. www.cptc.edu/cares-act. 

To support the State of Washington's commitment to flatten the curve, staff from Student Aid & Scholarships are providing services to students virtually. You can visit www.cptc.edu/virtual for student aid and scholarship virtual services, email us at finaid@cptc.edu or call (253) 589-5660.

Additional important information can be found in our 2020-2021 Important Quarterly Registration Dates flyer at www.cptc.edu/register. 

Have a great Summer quarter, and please let us know how we can help you be successful at CPTC.
 

JULY 31: The following email was sent to students

Hello Students,

If you haven’t applied for financial aid yet and will be attending during the 2020-2021 school year, it is not too late! Please visit www.studentaid.gov today to submit your FAFSA (Free Application for Federal Student Aid). The WASFA (Washington Application for State Financial Aid) can be submitted by visiting www.readysetgrad.wa.gov.

The priority deadline for summer funding was May 29. If you are submitting your file after that date, you will experience a delay in your funds being disbursed. 

Do you need help completing a FAFSA or WASFA?  Our MDC Educational Opportunity Center (EOC) Advisor is still here to help you.  They are able to connect with you individually to deliver supportive services using one of the following methods:
           

• Zoom (Video Chat)
• Remind 101
• iPhone (Video Chat
• Text Messaging, or Phone Call)  253-320-1901
• Email sstevens@mdc-hope.org

You may contact them by completing this contact form and requesting to schedule a chat with an advisor today using one of the above methods.

CARES Act funding supports students affected by the campus disruptions caused by the coronavirus. It provides financial assistance for things such as:

• Rental assistance
• Utility assistance
• Required books
• Tool kits
• Technology needs
• Transportation
• Childcare costs
• Food
• Medical
• Other expenses related to the outbreak

For Summer Quarter, all enrolled and eligible students can apply for additional funding through the CARES Act application which will be reopened on August 3rd. www.cptc.edu/cares-act.

To support the State of Washington's commitment to flatten the curve, staff from Student Aid & Scholarships are providing services to students virtually. You can visit www.cptc.edu/virtual for student aid and scholarship virtual services, email us at finaid@cptc.edu or call (253) 589-5660.

For additional important information find our 2020-2021 Important Quarterly Registration Dates flyer at www.cptc.edu/register.

Have a great summer quarter, and please let us know if there is anything we can do to help you be successful at CPTC.
Thank you
Celva L. Boon
Director- Student Aid and Scholarships

MAY 25: The following email was sent out to students 

Dear CPTC Students,  

I am writing to announce that Clover Park is offering emergency aid to students whose academic progress is affected by disruptions caused by the coronavirus outbreak. 

There are two types of support:

• One-Time Support Grants – Most enrolled students will receive a one-time support grant of $300 this Spring Quarter. The Student Aid & Scholarships and Clover Park Foundation teams will begin disbursing the relief grants in early June. The grants are automatic, and there is no need to apply. Funding for the one-time support grants is made possible by the CARES Act and the CPTC Foundation.
• Emergency Aid – Additional support will be made available to current students for expenses that threaten your academic progress, such as rent, groceries, medical bills, internet service, and other essential needs. The application process will open on June 15, 2020. More information on how to apply will be coming soon. In the meantime, please visit the CPTC Foundation for other relief funding. 

Students’ financial circumstances and the disruptions caused by COVID-19 will be taken into consideration for determining emergency aid and scholarship awards. Our goal is to provide as much relief as possible so you can continue your academic journeys. We are in this together. 

Sincerely,
Dr. Joyce Loveday

These policies were created based on the US Department of Education guidelines at the time of implementation.

January 6, 2022 Update

Total Award

CPTC has received $3.2 million in HEERF 1 funds with $1.6 million allocated to provide Emergency Financial Aid Grants to students. CPTC has received $5.8 million in HEERF 2 funds with $1.6 million allocated to provide Emergency Financial Aid Grants to students. CPTC has received $10.2 million in HEERF 3 funds with $5.1 million allocated to provide Emergency Financial Aid Grants to students.

Funds distributed to date

• $0 as of May 25, 2020
• $503,782.00 as of June 26, 2020
• $771,576.36 as of July 25, 2020
• $1,491,785.69 as of August 24, 2020
• $1,513,275.69 as of September 25, 2020
• $1,628,433.38 as of January 10, 2021
• $5,647,703.38 as of October 10, 2021
• $8,096,303.38 as of January 10, 2022

Student Eligibility

The estimated total number of CPTC students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. Regulations were revised for HEERF 2 and 3 allocations to allow all students to be eligible. The estimated total number of CPTC students eligible was 3315. 

Total student awards made

• 0 as of May 25, 2020
• 1668 as of June 26, 2020
• 1821 as of July 25, 2020
• 2071 as of August 24, 2020
• 2079 as of September 25, 2020
• 2198 as of January 10, 2021

Methodology

The method(s) used by the institution to determine which students received emergency grants and how much they would receive under Section 18004(a)(1) of the Act.

A cross departmental committee was formed and a charter was created to outline procedures and processes related to awarding of the Cares Act funds.

To view the spending status on all HEER (Higher Education Emergency Relief) funds click here.

Clover Park Technical College received American Rescue Plan (ARP) funds to support currently enrolled students with their academic costs. ARP funds are the latest installment of federal COVID relief funding (also known as CARES, CRRSSA). 

Learn more about use of ARP funds at www.cptc.edu/arp.