Policy
This policy outlines the use of services and activities (S&A) fees, which are paid by students every quarter as a portion of their tuition and used to fund a wide variety of programs, services, and activities to serve the diverse needs and interests of the Associated Students of Clover Park Technical College (ASCPTC) and to provide continuity in established programs and activities.
The permissible use of S&A fees is inherently different than other college funds given the purpose of these funds. Guidelines governing the establishment and funding of programs supported by S&A fees are detailed in the
Document
and codified through RCW 28B-15-041, 045, and the “Killian Outline” (2018) as most recently updated by the Council for Unions and Student Programs (CUSP) and the Assistant Attorney General (AAG). The regulations permit more flexibility in use of S&A fees compared to other public funds generated by the college.
The Financial Code of the ASCPTC, which provides guidance for the shared stewardship of these funds by the ASCPTC and the college administration, along with other governing documents, can be found at https://www.cptc.edu/involvement/budgetcommittee
The Student Budget Committee is expected to have significant input into the use of these fees through its engagement in an annual budgetary process, which culminates in a recommended annual budget with the statutory authority over S&A fees residing with the board of trustees.
Signed Policy
Procedure
A. Budget Process: The Financial Code of the Associated Students of Clover Park Technical College details the budget development process, revenue estimates and yearly allocations, budget timeline, and committee membership.
B. Approval Process: The committee will submit the proposed budget to the student government for final consideration and adoption. The proposed budget will be forwarded to the Vice President for Student Success who shall have ten (10) days to review and offer comments or modifications to the proposed budget in preparation for presentation to the college President.
After reviewing the recommendations, the Vice President for Student Success, Associate Dean for Student Success, and the S&A Budget Committee shall forward the services and activities fee budget recommendation, along with any additional comments or recommendations, to the college President.
Before adoption of the budget, within ten (10) days, the college President shall address areas of difference, if any, between the S&A Budget Committee recommendations and the administration budget recommendations presented for adoption by the board of trustees. A representative of the S&A Budget Committee shall be given the opportunity to reasonably address the college administration concerning any such differences. The college President's signature shall be affixed certifying that the budget is in effect.
C. Dispute Resolution: In the event of a dispute or disputes involving the Student Budget Committee recommendation, within ten (10) days, the college administration shall meet with the Student Budget Committee in a good faith effort to resolve such dispute prior to submittal of final recommendations to the board as provided by RCW 28B.15.045. If said dispute is not resolved, the chair of the Student Budget Committee shall convene a Dispute Resolution Committee within fourteen (14) days consisting of the following Student Budget Committee members: three voting members appointed by the college; three voting student members appointed by the committee chair; one student member who will chair the Dispute Resolution Committee and be nonvoting.
The committee shall meet in good faith and settle by vote any and all disputes. In the event of a tie vote, the chair of the Dispute Resolution Committee shall vote to settle the dispute.
The board of trustees may take action on those portions of the S&A Fee budget not in dispute in accordance with the customary budget approval timeline established by the board. The board shall consider the results, if any, of the Dispute Resolution Committee and shall take action.
D. Requirements for posting expenditures for S&A Fees: RCW 28B.15.045 requires that all information pertaining to services and activities fee budgets shall be made available to interested parties. Annually, by September 30th, the Office of Student Programs and Office of Budget and Finance shall work together to post services and activities fees expenditure information for the prior academic year on the college website.
