Policy
Tuition and fees for state-supported college credit programs shall be established and annually adjusted under the provisions of RCW 28B.15 and as set by the State Board for Community and Technical Colleges.
The Board of Trustees shall charge to and collect from each student registering for any quarter such tuition and fees, services and activities fees, and any other fees as the Board, in its discretion shall determine provided that such tuition and fees shall be at the levels for community colleges as otherwise set forth in RCW 28B.15 (.100 section).
In addition to tuition, operating & building fees and services and activities fees, the College reserves the right to charge other fees for services, including but not limited to course fees, laboratory fees, program supplies, and other course or program required fees.
Clover Park Technical College non-credit classes are self-supporting. Therefore, fees vary with each class offering and students will be charged accordingly.
Signed Policy
Document
Procedure
Quarterly Payment Schedule
Student fees are due by the quarterly due date which is approximately two (2) weeks prior to the start of each quarter. Students registering after the due date must pay full tuition/fees within two business days or set up a tuition installment plan (TIP) of registration.
Drop for non-payment of tuition and fees
Students with outstanding balances as of the quarterly due date may be withdrawn and notified by letter.
Enrollment Services, Student Financials, and other Student Services offices may audit student enrollment and financial records throughout the quarter. During audits, students with outstanding balances may be withdrawn and notified by email sent to the preferred email address as indicated in ctcLink.
Funding offices will notify Enrollment Services when a student's enrollment cancellation hold (service indicators) is released and tuition and fees are outstanding. Enrollment Services will review the student's record for drop for non-payment.
Exceptions
Exceptions for extenuating circumstances require approval by the Vice Presidents for Finance and Administration or Student Success.
Refunds
Refunds for financial aid recipients who do not receive Title IV aid, will be issued in accordance with the College’s refund policy as stated on the college catalog. All other refunds will follow policy and procedures in Chapter 3.22.
Return of Title IV Aid
Students who receive Title IV aid (Federal Pell, Federal EOG, Federal Subsidized and/or Federal Unsubsidized Stafford loans and PLUS), Washington College Grant and /or Washington College Bound Scholarships and withdraw from school are subject to the Return of Title IV aid and State repayment regulations (Federal and state law require that a student must “earn” the aid that they receive). When a student withdraws from school, the college is required to determine the amount of “earned” student aid using the Department of Education Return to Title IV and/or Washington Student Achievement Council calculations. This calculation is based on the number of days the student spent in attendance. If the student attends 61% or more of the quarter, it is determined that all aid has been earned. If a student completes less than 61% of the days in a given payment period, the earned and unearned portion will be calculated.
The “unearned” portion of the tuition will be returned to the appropriate Title IV program. The college will then bill the student for the amount of tuition that was returned in excess of the college’s refund policy. The “unearned” portion of the aid that was disbursed directly to the student will also be calculated. If applicable, the student will owe repayment to the Title IV programs. For Washington state aid, students who decrease enrollment status rior to the first day of the terms will owe a repayment of the overpaid amount. If a Washington College Grant recipient never attends in the term for which they received a Washington College Grant award, the repayment is 100% of the grant amount. The student will be referred directly to the Washington Student Achievement Council. The student will be ineligible for further Title IV aid and Washington state aid until the funds are repaid or satisfactory payment arrangements have been made with the Department of Education and/or the Washington Student Achievement Council.
It is extremely important to work with the Student Aid and Scholarships Office if a student must withdraw from college. Withdrawing before completing 61% of the payment period, can have a significant financial impact on the student.
Distribution of Refunds, Repayments, and Return of Title IV Funds
Funds will be returned/refunded in the following order:
- Federal Direct Stafford Loan Programs
- Federal Pell Grant
- Federal Supplemental Education Opportunity Grant
- Washington College Grant
- Other Programs providing aid
- The student
