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To ensure compliance with WAC 495C and promote a positive work and/or educational environment for all employees, students and visitors, clarify the college’s position on the subject of facilities, and to set forth guidelines for handling violations of this policy.



College facilities are cleaned and maintained on a regular schedule by Plant Services. Any emergency situation requiring immediate attention (i.e. lack of heat, water leaks, etc.), complaints, and any request for special services should be directed to the Plant Services Department.

Distribution and Posting of Materials

Permission for posting of literature on college property shall be obtained from the Vice President for Operations and Facilities and/or designee.

Scheduling Rooms

For regular scheduled classes, all rooms must be scheduled through the Instructional Support

Specialist in the Vice President of Instruction Office.

For use of a conference room in designated buildings, contact the Program Assistant in that building and complete and submit a Facility Request Forms, to reserve the space.

For use of the Boardroom in Building 15, please contact the President’s Administrative Assistant.

For requests from individuals/organizations outside the college, all room requests and rentals are reserved through the Plant Services Office.

Conservation of Energy

College classrooms and labs are not to be heated above 68 degrees F. or cooled below 72 degrees F. The thermostats are set for that range and should not be changed. If for some reason an area is warmer or cooler, the Plant Services Office should be informed. Staff members are encouraged to inform students that temperatures in the building will be kept at these levels and wearing warm clothing during the winter months is advisable.

Access Authorization

Employees may obtain keys, key cards and access codes to their classrooms and/or offices. Upon authorization by the appropriate supervisor, keys will be issued by the Plant Services Department, and must be returned there upon conclusion of employment. Security concerns warrant a strict and limited issuance of keys for special purposes or part-time use.

Office and Room Assignments

Office and room assignments should be coordinated through the Vice President for Operations and Facilities.

Smoking Policy on Campus

Smoking is permitted only in the outside areas designated for each building. Inside all buildings of the College have been designated as smoke free.

Use of Alcoholic Beverages on Campus

Consumption of alcoholic beverages in or on college-owned or college-operated facilities is strictly prohibited unless approved by the President or designee.

All groups qualifying for use of alcoholic beverages must adhere to the rules and regulations of the Washington State Liquor Control Board (reference RCW 66.20.010) and the Clover Park Technical College Board of Trustees.

Family Members, Friends or Other Visitors

Family members, friends or other visitors of staff members and students, who are not employees, bona fide volunteers, or students of the College, are generally not authorized in the employee’s work area or instructional training and support facilities.


A. General goal: Holiday and seasonal decorations of classrooms, offices, reception desks and counters, lobbies, other common areas, and other College property should help to make those spaces festive and fun for everyone, without valuing any one tradition or set of beliefs over another. The goal in decorating is to help everyone feel included in the decorating theme rather than excluded.

B. Best practices: Decorating is more inclusive, and thus preferred, when it is done with items whose significance comes from (1) natural or seasonal phenomena, such as the moon and stars, snowflakes and snow characters, trees and tree boughs, and seasonal plants and flowers and/or (2) artistic items, such as ribbons. Decorating is less inclusive when it is done with items whose significance depends on beliefs, traditions, and stories which are known to be not shared by everyone, such as icons and symbols that are generally associated with only one set of religious beliefs.

C. Personal spaces: While the above Best Practices should be followed on all College property, the College recognizes that an employee may exercise more discretion in decorating her/his individual desk or other individual workspace, especially to the extent that the decoration is not necessarily or usually visible or available to others.

D. Safety first: Avoiding safety risks and hazards should always be the first consideration in decorating. Decorations should not impede walkways or increase the possibility of individuals tripping or falling. Use of electric cords or extension cords should comply with all safety instructions. Use of open flame, such as candles, is prohibited.



Adopted: 1992

Revised:  2000, 2006