Suspended Operations | Clover Park Technical College
Please mark your calendars - the regularly scheduled Board of Trustees meeting on August 9 has been canceled. Instead, a special Board of Trustees meeting will be held Wednesday, September 13, 2017, to approve the college’s operating budget and conduct regular business
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Suspended Operations

6.3

Policy

Severe weather conditions or damage to facilities from natural disasters may require the college to operate on a delayed schedule or to close. The President or his/her designee is responsible for a delayed opening, canceling classes, or campus closure.

Signed Copy of Policy 6.3

Procedure

A. Notification methods

In the event Clover Park Technical College must close or operate on a delayed schedule due to weather or other emergency conditions, the College will seek to provide such information by no later than 5 a.m. The information will also be posted on the home page of the College web site, www.cptc.ctc.edu; and at www.FlashAlert.net where the information will be shared with news media. In addition, notification will be made via CPTCWarn, the college's emergency notification system.

No announcement means normal operation. Announcements are for one day only.

B. Notification messages

The notifications will usually be one of the following types, and will usually apply to all College locations:

  • Operating on a Late Start
  • Closed (only essential personnel report to work)
    • i. "Essential Personnel" are defined as those employees determined by management to be critical during an emergency event. The specific individuals will be identified based on availability and as the circumstances dictate. Typically, this will include Security, Facilities, IT, and at least one administrator or incident commander, but others may be identified as "essential" if the emergency lasts for a prolonged period of time.
  • Closed early.-No evening classes
  • Emergency message (as further specified)

C. Effects on Classes

1. Late Start: Under a late start, classes will not commence before the re-scheduled opening time. Classes scheduled to be completed before that time will be cancelled or rescheduled. Classes which are scheduled to be underway at the re-scheduled opening time will commence at that time, and any missed time may be re-scheduled.

2. Closure/Cancellation: Students are not expected to be in class when the class location is closed or class is canceled.

D. Effects of Closure/ Late Start on Employees

1. Late Start: Under a late start, an employee has the option of not reporting to work at his/her normal time if the employee believes that it is unsafe to travel and notifies his/her supervisor. Under those conditions, s/he may arrive as late as the rescheduled opening time without being considered to be late but will be required to account for the missed time, as outlined in #3 below.

2. Closure/Cancellation: Employees should not be at their work location when the College is closed or all classes are canceled, except emergency or other essential personnel as directed by a supervisor. However, an employee's supervisor may assign or authorize the employee to work at an alternate location. If an employee has reported to work on time and the college closes early, the employee will be paid for the remaining work time scheduled for that day, and will not need to account further for that time.

3. Accounting for Missed Work Time: An employee who is otherwise scheduled to work before a late start or during a closure or class cancellation, but is unable to work because of that delay, closure, or cancellation, must account for the missed time. The absence will ordinarily be (a) charged to the employee's accrued annual or personal leave (or any available compensatory time for an overtimeeligible employee); (b) charged as leave without pay; or (c) made up within the current pay period through a temporarily revised work schedule approved by the employee's supervisor and documented on the employee's time and leave report. The supervisor must assure that any resulting overtime shall not result in increased cost to the College. An employee already scheduled to be on leave shall continue to be on leave as scheduled. Faculty members will decide, subject to review by their deans, whether any classes need to be made up. If a decision of the Governor causes the college to be closed, employees will be paid their regular wage without being charged any leave.

Signed Copy of Procedure 6.3

Adopted: 1992

Revised:  2000, 2002, 2004, 2009, 2017