Disabilities — Accommodations | Clover Park Technical College
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Disabilities — Accommodations

  • Overview

It is Clover Park Technical College's Policy to provide reasonable accommodations for individuals with disabilities with advance notice of need. If an accommodation is needed for any reason, please contact Disability Resources for Students (DRS) by phone (253.589-5767), in person (Building 17, Room 150), or via email (disabilityresources@cptc.edu ).

Additionally, DRS provide qualified students an equal opportunity to participate in Clover Park's programs and services through reasonable accommodations. Listed below are examples of services provided but not limited to:

  • Accommodations for the ACCUPLACER Exam

Students and potential students who would normally require additional testing time due to a disability do not need to request this accommodation prior to taking the ACCUPLACER Assessment.  The ACCUPLACER Assessment is untimed and students may have as much time as they require within the bounds of the testing center hours.  If you feel that you will need additional time, please consult the Testing Center website (www.cptc.edu/accuplacer) for operational hours and plan accordingly to allow yourself enough time to complete the assessment.

Students needing accommodations other than or in addition to extra time on the ACCUPLACER Assessment must contact the Disability Resources Coordinator.  When planning to take the ACCUPLACER Assessment, please be aware that many accommodations take time to arrange.  Students should contact the DRS in advance so that the Coordinator can work with the Testing Center to ensure accommodations are available.  Please be aware that test accommodations beyond that of extra time are unlikely to be available on a same-day basis.

  • Accommodations for High School Equivalency Testing

Clover Park Technical College does not approve and/or provide accommodations for the High School Equivalency Test nor are the agencies that administer this exam obligated to accept the same documentation of disability and/or provide students with the same accommodations they received while attending CPTC.  If a student believes they will require accommodations for the High School Equivalency Test, they are encourage to contact Pearson Vue Testing Center (Building 10, Room 214) or the Adult Basic Education Office (253-589-5702) regarding the accommodation request process well in advance of the anticipated testing date to start the process.  Please be aware that if you will need a copy of your documentation from Disability Resources for Students (DRS), these requests can take up to ten days to process.  Please see "Requesting Documents from DRS" for more information about this process.

  • Accommodation for Professional Licensing/Accreditation

Clover Park Technical College does not approve and/or provide accommodations for professional licensing/accreditation exams nor are the agencies that administer these exams obligated to accept the same documentation of disability and/or provide students with the same accommodations they received while attending CPTC.  If a student believes they will require accommodations for a such an exam, they are encourage to contact the agency administering the exam regarding their accommodation request process well in advance of the anticipated testing date to start the process.  Please be aware that if you will need a copy of your documentation from Disability Resources for Students (DRS), these requests can take up to ten days to process.  Please see "Requesting Documents from DRS" for more information about this process.

  • Accommodations for Temporary Disabilities

On a case by case basis, a temporary Letter of Accommodation (LOA) is given to students who have a documented temporary diagnosis. Students must provide Disability Resources for Students (DRS) with documentation and complete an Intake Interview with the Disability Resources Coordinator (DRC) to receive a temporary LOA.

  • Alternative Format Materials

Disabilities affecting access to printed material may qualify for text (e.g. textbooks, PowerPoint, test etc.) in an alternative format accommodations. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects accessing printed material and complete an Intake Interview with the Disability Resources  Coordinator (DRC).

Types of Alternative Formats

  • Text in electronic format
  • Enlarged Material
  • Braille

How a student activates alternative format accommodations:

  1. Turn in Letter of Accommodation Request Form once registered for classes.
  2. Use bookstore list to find required textbooks for classes.
  3. Tell DRC which books will need to be in alternative format.
  4. DRC will contact student via email when alternative texts are ready.
  5. Purchase textbooks; Students are required to purchase the textbooks for which they are requesting in alternative format.  DRS must receive a copy of the purchase receipt before students can receive text in alternative format.
  6. Sign Agreement on the Use of Recorded, Electronic or Other Alternatively Formatted Course Materials.

Please Note: When alternative format is needed for lecture material (e.g. PowerPoint, articles, handouts, etc.) contact the DRC.

  • Assistive Technology

Students with disabilities affecting learning may qualify to access Assistive Technology. Students are to provide historical and/or recent documentation supporting the use of assistive technology due to a diagnosis that substantially affects learning and complete an Intake Interview with the Disability Resources Coordinator. Assistive Technology can be checked out from DRS.  Assistive Technology includes but is not limited to:

Technology

Description

Ergonomic Keyboard

Keyboard constructed in a V shape, to allow right and left hands to type at a slight angle more natural to the human form.

FM System

The personal FM system consists of a transmitter microphone used by the speaker (such as the teacher in the classroom, or the speaker at a lecture) and a receiver used by the student, the listener. The receiver transmits the sound to the student's ears or , if you wear a hearing aid, directly to the hearing aid.

Digital Recorder

Digital Recorders allow students to record and download the recording to a computer or burn to a CD. The recorders may be used with a PC (Windows) or Macs.

Rollerball Mouse

Ergonomically designed featuring a scrolling wheel and a large detachable ball.

 
  • Equipment Loan

To check out loanable equipment, students are required to fill out the DRS Equipment and/or DRS Material Check-Out Form. The form states the rules for checking out the equipment, and the consequences should the equipment not be turned in on time or damaged.

Please Note: Students' CPTC records and ability to register will be blocked until items are returned to DRS in good working condition or a replacement is paid for. If transaction is not reconciled at the end of the quarter immediately following the checkout quarter, a bill for the amount of replacement will be sent to a collection agency.

Equipment or material checkout/loan service is for the CURRENT quarter only.

  • Ergonomic Furniture

Disabilities or other conditions that affect sitting and/or standing in class may qualify for the use of ergonomic furniture (i.e. ergonomic chair, sit/stand station, foot rests, etc.)  Students are to provide historical and/or recent documentation regarding diagnosis that supports the need for ergonomic furniture and complete an Intake Interview with the Disability Resources Coordinator (DRC).

Once a student has been approved for this accommodation, they are required to provide DRS with a copy of their schedule each quarter they require ergonomic furniture in their classrooms.  No ergonomic furniture will be placed until DRS receive a copy of the student's schedule.  Once received, the DRC will coordinate with the CPTC Warehouse to place the furniture in the classroom.  Ergonomic furniture placements are for the CURRENT quarter only.

Please be aware that ergonomic furniture can take time to place.  Students requiring ergonomic furniture should arrange this accommodation as soon as possible before the start of the quarter.

  • Interpreters

Disabilities affecting access to audio course material such as lectures, group discussions, campus activities, and/or meetings with instructors may qualify for interpreting services. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects audio or visual access and complete an Intake Interview with the Disability Resources Coordinator (DRC).

How a student activates interpreting accommodations:

  1. Each quarter turn in Letter of Accommodation Request Form as soon as registration for classes is completed.
  2. Once a LOA Request Form has been submitted, DRS will organize and match interpreters for the student's classes.
  3. Students are responsible for self-advocating and for contacting DRS in a timely manner when problems or questions arise about this accommodation.

Please Note: To guarantee interpreters availability for classes, it is necessary for students to give advanced notice (i.e. 2 to 4 weeks) to DRS.  DRS makes every attempt to provide interpreters as quickly as possible however please be aware that requests not received in a timely manner may result in a delay in service provision.

Requesting Interpreters outside of the classroom

At times students will need to meet with instructors, work on group projects, attending campus activities, etc. When an interpreter is needed outside the classroom for any college funded activity or event, students need to make requests with DRS as much in advance of the event as possible, ideally at least 3 days in advance.

Cancelation of an Interpreter

Student should provide 48-hour advance notice of an impending absence

IMPORTANT: For students who fail to provide a 48-hour notification for more than 3 consecutive school days, interpreting services may be suspended until they meet with the DRC to discuss their attendance. Reinstatement of suspended accommodation services may not be immediate due to the time required to re-coordinate support staff schedules.

  • Note- Taking Assistance

Disabilities affecting access to lecture material may qualify for note-taking accommodations. Students are to provide historical and/or recent documentation regarding the diagnosis that hinders access to lecture material and complete an Intake Interview with the Disability Resources Coordinator (DRC).

How a student activates note-taking accommodations:

  1. Student should contact DRS as early as possible prior to the beginning of the quarter as possible.
  2. Student must provide a copy of their quarterly schedule and identify which classes they are requesting note-taking assistance for.
  3. DRS will work with the student’s instructor to identify a note taker and secure their services.  The student may then work directly with the note taker to identify a delivery system that insures the student receives the notes in a timely manner.  Students who prefer anonymity can arrange to have the note-taker leave the notes with the instructor or the DRS office.
  4. Students are responsible for self-advocating and for contacting DRS in a timely manner when problems or questions arise about this accommodation.

Please Note: Students receiving note taking assistance are expected to take their own notes to the best of their abilities. 

Guidelines for Student Absences

Please be aware that note taking assistance is not a substitution for regular class attendance. 

  • Students absent from class will not be provided notes unless otherwise noted on the LOA.
  • It is the student's responsibility to get class notes when they are absent.
  • Note-takers will not stay to take notes for any student who arrives more than 15 minutes late for class or who leaves early unless otherwise noted on the LOA.

IMPORTANT: For students who fail to provide a 24-hour notification for more than 3 consecutive school days, note-taking accommodation services may be suspended until they meet with the DRC to discuss their attendance. Reinstatement of suspended accommodation services may not be immediate due to the time required to re-coordinate support staff schedules.

  • Parking

Students and visitors with temporary or permanent disabled state parking placards may park in any yellow stripped parking area spot except ones reserved for security, facilities/maintenance, board members or the executive staff.  Individuals are prohibited from parking in zones where parking or standing of all vehicles is prohibited as well as spots preserved for special types of vehicles (emergency/fire lanes, loading zones, etc.) Individuals using state parking placards are expected to abide by all local and state laws regarding parking placard usage.  Please make sure placards are clearly visible.  Failure to do so may result in ticketing.

  • Priority Registration

Priority or early registration is provided for students who access time-sensitive accommodations such as CART services, classroom relocations, etc. Not all students qualify for priority registration. Students are to provide historical and/or recent documentation regarding diagnosis that supports time-sensitive accommodations and complete an Intake Interview with the Disability Resources Coordinator (DRC). Students who qualify for priority registration should check their MyCC portal for their assigned registration time each quarter.

  • Scribe

Disabilities affecting writing may qualify for a scribe in class and/or tests. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects writing and complete an Intake Interview with the Disability Resources Coordinator (DRC).

How a student activates scribing accommodations:

  1. Each quarter turn in Letter of Accommodation Request Form as soon as registration for classes is completed.
  2. Once a LOA Request Form has been received by DRS, a DRS scribe will be assigned to the student's classes.
  3. Students are responsible for self-advocating and for contacting DRS in a timely manner when problems or questions arise about this accommodation.

Please Note: To guarantee scribes availability for classes, it is necessary for students to give advanced noticed (i.e. 1 to 2 weeks) to DRS. If adequate time is not given students need to understand the limitations of timely recruitment of scribes.

Guidelines for Student Absences

  • Scribes will not stay for any student who arrives more than 15 minutes late for class.
  • Student should provide 24-hour advance notice of an impending absence
  • Scribes will not attend class if the student is absent.

IMPORTANT: For students who fail to provide a 24-hour notification for more than 3 consecutive school days, scribing accommodation services may be suspended until they meet with the DRC to discuss their attendance. Reinstatement of suspended accommodation services may not be immediate due to the time required to re-coordinate support staff schedules.

  • Testing

Disabilities affecting access to testing materials and/or testing process may qualify for testing accommodations. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects test taking and complete an Intake Interview with the Disability Resources Coordinator (DRC).

Please Note: Testing accommodations are not intended to alter the construct of the test being measured or invalidate the results. Reasonable testing accommodations are changes made in the administration of the test in order to remove obstacles to the test-taking process that are presented by the disability without changing the constructs being tested.

This table outlines general information about testing accommodations but is not limited to:

Types of Test Accommodations

Description

Extended Test Time

The most frequent extended test time is time and a half. Certain circumstances may warrant additional time beyond time and a half and will be addressed on a case by case basis.

Reader

Students who qualify for a test in audio format are provided access to the test through a variety of methods including but not limited to electronic format with screen reader software, a reader who reads the test in person for a student, etc.

Scribe

Students whose disability affects writing or typing may be provided with access to assistive software, a live scribe for tests or other accommodations that address the accommodation need.

Alternative Test Site

Students who use support services such as a scribe, reader, extended time, etc., or who qualify for an alternative test site can arrange with instructors and/or the DRS office in advance to identify alternative testing environments that address their needs.

Assistive Technology
(Alternative Format)

The DRS office can facilitate the use of adaptive equipment such as a closed circuit television (CCTV), screen readers, or voice recognition software such as Dragon Naturally Speaking for students who require assistive technology to complete a test.

Large Print
(Alternative Format)

When students require a large print to view the test, students should contact the instructor 3 to 4 days before the exam to discuss this accommodation.

Braille
(Alternative Format)

If a test is required to be formatted in Braille the student needs to contact the instructor and DRS 2 week before the exam.

Proctor

Once the instructor has notified DRS that a proctor is required, DRS will schedule the proctor for the test.