The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue SW Washington, DC 20202-4605
CPTC designates the following information as Directory Information: Student name, major field of study, eligibility for and participation in officially recognized activities, organizations, dates of attendance, honor roll, enrollment status, degrees and awards received, and the most recent previous educational agency or institution attended by the student.
Directory Information may be released by CPTC without student consent unless the student specifically requests that such information, or portions thereof, not be released. CPTC will not release Directory Information for commercial purposes or other purposes not related to the school program or the conduct of official government business. Students currently attending CPTC should complete a “Request to Prevent Disclosure of Directory Information” form in the Enrollment Services Office if they do not wish Directory Information released.
Your social security number is confidential and under a federal law called the Family Educational Rights & Privacy Act, the college will protect it from unauthorized use and/or disclosure. In compliance with state/federal requirements, disclosure may be authorized for the purposes of state and federal financial aid, Hope/Lifetime Learning tax credits, academic transcripts, assessment or accountability research.
Posting of grades by social security numbers is in violation of this policy and the Family Educational Rights and Privacy Act of 1974, as amended.
The procedures for students to inspect, review or amend their record are outlined below:
CPTC faculty and staff will comply with FERPA when disclosing student information and limit it to the directory information only. Faculty and staff will contact the Enrollment Services Office to learn if a release of information is on file prior to releasing any information regarding a student that is other than directory information.
Information other than directory information may be released with the written permission from the student. The release of information form must be completed by the student and submitted in person to the Enrollment Services office. The staff in the ES office will update the student record to show a release of information is on the record.
Students may choose to decline the release of directory information. To do so, the student must visit the Enrollment Services office and request a block of directory information. The student record will be updated accordingly. This also means the student name will not appear in the annual Commencement Program booklet.
Revised: 2016, 2017