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Library

4.9

Policy

All print materials, periodicals and memberships, multi-media materials, i.e. videotapes, audiocassettes, slides (for purchase or preview) are ordered through the library. All material processed through the library is property of Clover Park Technical College.

Procedure

Ordering Print Materials

1. Prepare a pink worksheet and obtain dean approval. Include all available ordering information such as title, vendor name, address, phone number, ISBN number, author, price, edition, and quantity requested. If available include a publisher’s flyer, or a copy of the title page (front and back). Submit the completed worksheet to the library for processing.

2. For previews: Indicate that the requested material is a preview on the pink worksheet. Return the preview to the library five days before it is due back to the vendor (give it to a library staff person and indicate it is a preview needing return). Instructors will be held accountable for late returns or damaged previews.

3. Route completed worksheets to the Library for processing.

Ordering Periodicals and Memberships

1. For new serials, prepare a pink worksheet and obtain dean approval. Include all available ordering information, such as, title, number of copies, your name, and complete department number on the pink requisition worksheet. If available include a publisher’s flyer brochure or order blanks. Submit the completed worksheet to the library for processing.

2. For renewals: a white worksheet is processed by the library and routed to requester for signature and dean’s approval. Return worksheet to the library for processing. If this periodical or membership is to be cancelled, please write CANCEL across the face of the worksheet and return to the library.

3. All periodicals and association memberships are routed through the library for tracking, collection management and annual reporting.

Ordering Multi-media Materials

1. Prepare request on a pink worksheet and obtain dean approval. Provide all available ordering information such as vendor name, address, phone number, title and quantity. If available include publisher’s flyers, advertisements and copies from catalogs. Remember to include your complete department number of the worksheet.

2. For previews: Indicate that the requested material is a preview on the pink worksheet. Return preview to the Library five (5) days before it is due back to the vendor. Instructors will be held accountable for late returns or damaged previews.

3. Submit the completed worksheet to the Library for processing. Contact Library staff for further information.

 

Adopted: 1996

Revised:  N/A